Primary Programming and Decision Points

Based upon the required phases outlined in the UC Facilities Manual, there are designated stages and submittals at which point critical decisions are made and approvals obtained. These phases provide a framework for including critical health and safety aspects within the decision making for a more productive collaboration.

PROJECT DESIGN PHASES WITH DECISION AND LEVERAGE POINTS

PREDESIGN PHASES

Design Professional Services

In the early project development phases, a Facility may need the services of a design professional for project analyses and feasibility.

 

Project Program Development

A project program is developed which defines the scope and budget of the project, i.e., the needs and functions of the user and the assignable square footage.

 

Review Of Conceptual Design

After the project program is complete, it is recommended that a predesign conference be held to confirm that all issues have been addressed in the program. All interested parties should participate in the predesign conference.

 

Preliminary Evaluation

The design professional hired for project analyses and feasibility writes a preliminary evaluation of the project program and the construction budget, each in terms of the other.

 

Programming Decisions

What types of Research at what Scale?


University Representative (e.g., Project Manager) initiates collaboration between Environmental Health and Safety (EH&S) and Design personnel regarding existing environmental, hazardous material, or other planning limitations as well as the hazards and requirements for the research planned for the facility.

 

Critical Juncture for EH&S and Design personnel 

Based on the projected research programming needs for space, support equipment and hazardous material use, EH&S and Design Professionals collaborate to:

  • Review for Code Application and Standards of Care 
  • Perform Hazard Analysis and Risk/Threat Assessment
  • Identify opportunities for Design for Safety and Sustainability Certifications per UC Policy and Funding Agency Standards.

 

Schematic Design

Schematic Design is the first phase of basic services for project design. At this stage in a project, the design professional describes the project three-dimensionally. A range of alternative design concepts are explored to define the character of the completed project and an optimum realization of the project program.

 

  •  As part of the Schematic Design phase, applicable environmental documents must be completed (cit California Environmental Quality Act [CEQA])

 

University Representative (Project Manager) initiates collaboration between EH&S and Design personnel to ensure Schematic Design incorporates adequate and accurate documentation from Programming phase decisions based on:

  • Review of Code Application and Standards of Care 
  • Hazard Analysis and Risk/Threat Assessment
  • Identified opportunities for Design for Safety and Sustainability Certifications per UC Policy and Funding Agency Standards.

 

Design Development

Plan arrangements, specific space accommodations, equipment and furnishings, building design, materials and colors, and complete definitions of all systems serving the project are developed.

 

All design decisions are completed during this phase in order to prepare the subsequent construction documents.

 

University Representative initiates collaboration between EH&S and Design personnel to ensure:

  • Plan Review for Code Application and Standards of Care 
  • Plan addresses Research Hazards and Threat Assessments  
  • Plan meets benchmarks for Funding Agency Requirements, Design for Safety and Sustainability Policies or Certifications (e.g., Leadership in Energy and Environmental Design [LEED], National Institutes of Health [NIH], United States Department of Agricultire [USDA], National Science Foundation [NSF], Department of Energy [DOE])

 

Value Engineering

Modifications or changes must be incorporated into Schematic Design documents before University approval is given to proceed to Construction documents phase.

 

University Representative initiates collaboration between EH&S and Design Personnel to ensure changes do not compromise regulatory compliance standards, Funding Agency requirements, Design for Safety, or UC Sustainability Policies or Certifications.

 

Design Development Documents And The Effective Code Date:

Facility submits completed Design Development documents for plan review to the Designated Campus Fire Marshal.

This first submittal is the official "date of record" for a project.

 

University Representative facilitates collaboration between EH&S and Fire Marshals to ensure continuity within Life Safety, Emergency Response and current Fire Code compliance, including pertaining environmental, health and safety agency requirements.

 

Construction Documents

Drawings prepared with specifications establishing the requirements for the construction of the project; describing the quality, configuration, size, and relationship of all components to be incorporated into the project; must be consistent with the project program, the construction budget, and the project schedule.

 

Design Professional submits construction documents for review by University and others as deemed necessary by University, at 50% completion, 100% completion and for final back-check after all corrections are made.

 

University Representative initiates collaboration between EH&S and Design Personnel to ensure revisions do not compromise Compliance Standards, Funding Agency Requirements, or Design for Safety, UC Sustainability Policies or Certifications.